Personal Assistant to Managing Director
We’re looking for an experienced Personal Assistant to support the Managing Director of a successful Financial Advisers Practice. This is a fantastic opportunity for someone to work closely alongside the Managing Director, who splits their time between managing a variety of businesses and providing financial advice. It also offers the successful candidate the opportunity to effectively write their own job description.
You must have experience in a similar role and be able to demonstrate excellent organisational and administrative skills, including a good working knowledge of all Microsoft packages. Professionalism and confidentiality are key, as is the ability to think ahead and forward plan. You should also be motivated by working in a people-centric business where developing and maintaining professional relationships with colleagues and clients is essential.
The position would ideally suit a dynamic individual who has experience working within a Financial Adviser practice, as there will be a requirement to deal with a variety of tasks, necessitating a good level of financial services acumen. Alongside this we’re looking for someone who is numerate, works well under pressure, can handle a challenging workload, is adaptable and enjoys working in a fast-paced environment.
What will I be doing in the role?
- Manage incoming calls and emails for the Managing Director.
- Make appointments for existing clients, annual reviews and other meetings as required.
- Prepare recommendations/reports that account for clients’ circumstances and needs.
- Implement actions, such as changing existing investment holdings, as directed.
- Providing client support required via phone, email or post.
- Taking minutes in short-hand.
- Assist in maintaining and organising the Managing Directors diary.
- Set up client files and filing.
- Produce client specific illustrations.
- Update client holdings, valuations, obtain share values, use analytics.
- Analyse and interpret financial and other data and produce relevant reports.
- Maintain detailed and accurate records.
- Communicate and provide information by relevant methods internally and externally to assist and enable operations. As directed by the Managing Director.
- Interpret instructions and issues arising and then implement actions according to administrative policies and procedures.
- Adhere to stated policies and procedures relating to quality management.
- Greet clients who visit the office.
- Any other tasks as required as part of a varied role reporting to the Managing Director.
What do we look for in this role?
- Someone who is passionate about Financial Advice.
- A person who is dynamic, positive, outgoing, professional and confidential in undertaking all aspects of their role.
- Candidates must be articulate, numerate, well presented and used to dealing with people at all levels.
- Someone that is comfortable dealing with a wide variety of tasks, often relating to different businesses to tight deadlines.
- A team player, who is comfortable working with the senior management team, but also working with a minimum level of supervision.
- Short-hand minute taking desirable.
What are the benefits?
In addition to a competitive salary, you will benefit from a significant focus on your own personal development, with the right candidate being provided with the opportunity to have a significant input into how their role develops. In conjunction with this we offer:
- A competitive Salary
- A modern, comfortable working environment with kitchen and gym facilities
- 28 days holiday (including bank holidays), rising to 31 after 5 year’s service
- Pension scheme
- Private Medical insurance
What do I need to do now?
If you wish to take your career to the next level, working for a successful financial services practice, then please get in touch today!
Apply Today
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